Writing off documents
The expertise of documents' value
During the activities establishments, organizations, enterprises, firms create documents with information of different value. From the economic point of view keeping all documents are not expedient because they need apartments, equipment, special workers of staff. Therefore it is necessary to examine value of documents systematically with the purpose of specifying terms of their storage.
As the results of the expertise of documents' value are selecting such groups of documents as
- documents of permanent shelf-life (there are documents which represent main directions of activity of organization for example basic activity orders, lists of members of staff, annual financial reports, balances etc);
- documents of the protracted (more than 10 years) storage, which are necessary for the reference and practical usage (they belong to documents with shelf-life "to liquidation of organization");
- personnel records (order concerning acceptance for employment, transfer to another position, discharge, plurality of workers; personal salary accounts toworkers and employee etc);
- temporary shelf-life documents which must be eliminate as a result of shelf life expiration (1–5 years).
Scientific and technical processing of documents
Ukrainian Archival Company conducts scientific and technical documents processing for organizations and establishments of all kind of ownership and fields of activity. Practiced specialists of our company with long-term experience of work in the state archives of Ukraine and business corporations will help to conduct expertise of documents' value of your organization and archival processing of documents and will get all necessary concordances in the state archives without problems and also will solve a question about handing over of documents in the state archive or will prepare documents to the acceptance on beyond office storage in our archive depository.
Selection of businesses to elimination and drawing up of act
Ukrainian Archival Company solves all questions which connected with selection to elimination of documents with elapsed shelf-life (confidential elimination). According to results of the expertise of documents' value the employees of our company will make the Inventory of documents permanent and protracted shelf-lives and the Act about selection for elimination of storage free documents. The documents of temporal (not permanent) storage without a scientific and practical value are subject to elimination.
For documents elimination it is necessary to ratify inventory permanent shelf ifes (according to the List of model documents which make in process of activity of state andlocal governments other establishments, enterprises and organizations with determine shelf life approved by the Order of Ministry of Justice of Ukraine from April, 12, 2012 № 578/5) and documents shelf lifes. Nonobservance these norms and deliberate elimination, damage or concealment official or personal documents are illegal and involve responsibility according to the continuing legislation.
After the concordance of Act about a selection to elimination of the State Archive of Ukraine storage free files (documents) can be eliminated.
